Archives for jtgoebel

Hosting a Training Academy Work Plan

Timeline Action Responsibility
At least 4 months prior to the training date Confirm the dates, times, location(s) and number of seats (30-35) with the instructors. Reserve the training location(s). Advise each instructor to submit his/her invoice after the training session to the Consortium’s Fiscal Agent, the City of Redwood City, Attention: Sandra Moniz. See sample invoice template. Hosting Member
No later than 11 weeks prior to Academy start date Develop the Academy flyer and email announcement which will be sent to all member HR representatives announcing the Academy. (See the flyer template and sample email announcement under “Tools for Hosting Session”). Hosting Member
No later than 8 weeks prior to the Academy start date Send the email announcement and flyer to all member HR representatives. (See the member contact information list for current email addresses). Hosting Member
7 weeks prior to the Academy start date Send an email reminder to all member HR representatives regarding the interest list submission deadline which is 6 weeks prior to the Academy start date. Hosting Member
8, 7 and 6 weeks prior to the Academy start date Track your agency’s attendance requests and develop an interest list. Member Agencies
6 weeks and one day prior to the Academy start date Send an email reminder to all member HR representatives regarding the interest list submission deadline which is 6 weeks prior to the Academy start date. Hosting Member
5 weeks prior to the Academy start date Establish the final interest list. Assess the numbers, give each interested agency at least one seat, and depending on agency size and interest, provide additional seats if available. Send an email notifying each HR representative of the number of seats allotted to his/her Agency. Notify agencies allotted fewer seats than the number of participants on their interest lists to submit a final participant list which is due 4 weeks prior to the Academy start date. Hosting Member
4 weeks prior to the Academy start date HR representatives of agencies allotted fewer seats than the number of participants on their interest lists submit final participant lists. Member Agencies
4 weeks prior to the Academy start date Send out registration confirmation email notices to the participants and copy their HR representatives. Include the Academy flyer and training location directions and map. Advise participants to notify you immediately if they no longer plan to attend the Academy so seats can be offered to other interested agencies. Hosting Member
4 weeks prior to the Academy start date Purchase binders, tabs, note paper, pens and name plate/name tag materials. Hosting Member
4 weeks prior to the Academy start date Order breakfast, lunch or both, as needed. Suggested food cost guidelines are $7.00 for breakfast and $15.00 for breakfast and lunch. Submit copies of your food invoices to Sandra Moniz at the City of Redwood City for reimbursement. See sample template invoice. Hosting Member
3 weeks prior to the Academy start date Reserve any needed equipment within your Agency (e.g., laptop, projector, flip chart, etc.) for each session. Hosting Member
1 – 2 weeks prior to the Academy start date Develop the final participant list, sign-in sheets (include the participant’s name and agency) and evaluation forms (see the evaluation form template under “Tools for Hosting Session”). Prepare binders for each participant with the Academy flyer, tabs, session evaluations, note paper, a pen and name plate/name tag. Hosting Member
1-2 weeks prior to each Academy session Contact the instructor to confirm the room set up and discuss any final arrangements, reminders or pre-work for the training session. Copy/prepare instructor materials. Hosting Member
1 week prior to each session Send an email to all participants and copy their HR representatives reminding the participants of the upcoming training session and any assignments. Hosting Member
Day of each session (one hour prior to the start time) Coordinate room set up and post directional signs as needed. Set out the sign-in sheet, extra session evaluation forms and a few pens for participants to sign in. Provide any other materials requested by the instructor. Greet the instructor and participants. Hosting Member
Day of each session (conclusion) Collect the sign-in sheet and evaluation forms and discuss how the session went with the instructor. Hosting Member
Day of each session (conclusion) Remind the instructor to submit his/her invoice to the Consortium’s Fiscal Agent, the City of Redwood City, Attention: Sandra Moniz. See sample invoice template. Hosting Member
Day of the first Academy session (conclusion) Notify the Fiscal Agent of any “no shows” or “late cancellations” following the first session so the Fiscal Agent can bill agencies for the appropriate fees. Hosting Member
1-2 weeks prior to the last Academy session Create certificates of completion for each participant who has attended the Academy. (Certificates are usually presented to participants who miss only 0 – 1 sessions.) Hosting Member
After each session and after the Academy ends Retain the roster and evaluations for two years. Compile and provide session data for the workforce report in June.   Details on the workforce report will be provided to all hosting members in May. Hosting Member

 

NEW Session Information

Social Media 101: Making the Most of your Community’s Online Identity
Communicating with our community has been permanently transformed by social networking and social media platforms. With today’s mobile technology, millions are communicating via Facebook, Twitter, Instagram, YouTube, and Nextdoor, just to name a few. Each of these platforms reaches different audiences and can deliver a range of benefits. In this basic course, participants will learn how local governments are using these tools to reach and engage their communities. Participants will have an opportunity to learn about some of the newest platforms, 3rd party apps, and analytics.

Career Planning: How to Prepare for that Next job, Promotion, or Project
Learn what you need to be doing now to prepare yourself for the next job, promotion or project. Learn how getting the next job requires a strategy, basic interview skills, and building a good, professional reputation.

Basic Meeting Facilitation

Whether you facilitate staff meetings, town hall discussions or any other type of meeting, this hands-on, experiential training will provide you with the skills necessary to run an effective meeting. Participants will learn how to develop agendas, work with diverse groups, manage disruptive behavior, and other basic meeting management techniques with an opportunity to learn from one another and use real life examples of challenging meetings.

Fall 2016 Cover

 

 

 

Instructor Contact Information for Hosts

Download Excel File: Instructors-CONTACT-Information

LMS Resources

Meeting Agendas & Minutes

Workforce Report Data Templates

Sample Session Flyer

 

Evaluation Form

Example of an e-mail announcement

Dear Consortium Members,

Consortium Membership Binder Orientation is being offered by the Regional Training and Development Consortium for Public Agencies on Tuesday, October 29, 2013. Please see the attached flyer for information about this training opportunity.

Due to the limited space available, our registration process will include the generation of an “interest list” before registration is finalized in order to ensure equitable availability for our potential member agencies.  The timeline and process for registration is as follows:

  • An agency interest list is due on Tuesday, September 17, 2013. Please direct your employees to contact your agency’s training coordinator to express interest and the training coordinator can send your list to Christopher Manuel at cmanuel@smcgov.org. Your Agency’s interest list should include the employee(s): name, department, title, and email address. If all interested participants can be accommodated, we will send you a confirmation letter five weeks prior to the session start date.
  • If there are more interested participants than there are spaces available, spaces will be allotted to each agency on an equitable basis, taking into consideration the number of employees on your interest list, and the overall size of your agency.
  • You will be notified about the number of spaces available for your agency no later than Tuesday, September 24, 2013 by the County of San Mateo.
  • If you received fewer seats than interested participants, your agency may determine which employees on your interest list may attend at your own discretion.  Please send your final list of participants no later than Tuesday, October 22, 2013 to the County of San Mateo.
  • Each registered participant will receive a confirmation e-mail with instructions and location information.  Training coordinators will receive a copy of this correspondence.

Thank you for distributing the attached flyer to your employees.  If you have any questions or would like further information about this training opportunity, please feel free to contact me at (650) 599-1189 or cmanuel@smcgov.org.

Thank you,

Chris Manuel
Office Specialist
San Mateo County Human Resources
Training and Development
455 County Center – 5th Floor
Redwood City, CA 94063
(650) 599-1189

cmanuel@smcgov.org

 

* Please remove BOLD  in your final document before distribution.

Sample E-mail Template to Member HR Training Coordinators

[DATE] (No later than 8 weeks prior to session start date)

Dear Consortium Members (HR Rep—See enclosed Member Contact List),

[TITLE OF SESSION] is being offered by the Regional Training and Development Consortium for Public Agencies on [ENTER DAY AND DATE OF SESSION]. Please see the attached flyer for information about this training opportunity (ATTACH FLYER).

Due to the limited space available, our registration process will include the generation of an “interest list” before registration is finalized in order to ensure equitable availability for our member agencies. The timeline and process for registration is as follows:

  • An agency interest list is due on [ENTER DUE DATE = 6 WEEKS PRIOR SESSION START DATE]. Please direct your employees to contact your agency’s training coordinator to express interest and the training coordinator can send your list to [INSERT YOUR CONTACT NAME AND E-MAIL ADDRESS HERE]. Your Agency’s interest list should include the employee(s): name, department, title, and email address. If all interested participants can be accommodated, we will send you a confirmation letter five weeks prior to the session start date.
  • If there are more interested participants than there are spaces available, spaces will be allotted to each agency on an equitable basis, taking into consideration the number of employees on your interest list, and the overall size of your agency.
  • You will be notified about the number of spaces available for your agency no later than [ENTER DAY AND DATE = 5 WEEKS PRIOR TO THE SESSION START DATE] by [ENTER NAME OF YOUR AGENCY].
  • If you received fewer seats than interested participants, your agency may determine which employees on your interest list may attend at your own discretion. Please send your final list of participants no later than [ENTER DAY AND DATE = 1 WEEK PRIOR TO SESSION START DATE] to [NAME OF YOUR AGENCY].
  • Each registered participant will receive a confirmation e-mail with instructions and location information. Training coordinators will receive a copy of this correspondence.

Thank you for distributing the attached flyer to your employees. If you have any questions or would like further information about this training opportunity, please feel free to contact me at [ENTER YOUR CONTACT INFORMATION].

Thank you,

[YOUR SIGNATURE (OR EMAIL SIGNATURE)]

Hosting a Session Work Plan

Timeline Action Responsibility
At least 3 months prior to the training date Confirm the date, time, location and number of seats (25 – 30) with the instructor. Reserve the training location. Advise the instructor to submit his/her invoice after the training to the Consortium’s Fiscal Agent, the City of Redwood City, Attention: Sandra Moniz. Hosting Member
No later than 11 weeks prior to training date Develop the training flyer and email announcement which will be sent to all member HR representatives announcing the training. (See the flyer template and sample email announcement under “Tools for Hosting”). Hosting Member
No later than 8 weeks prior to the training date Send the email announcement and flyer to all member HR representatives. See the member contact information list for current email addresses. Hosting Member
7 weeks prior to the training date Send an email reminder to all member HR representatives regarding the interest list submission deadline which should be at least 6 weeks prior to the training date. Hosting Member
8, 7 and 6 weeks prior to the training date Track your agency’s attendance requests and develop an interest list and submit to hosting agency. Member Agencies
5 weeks prior to the training date Establish the final interest list. Assess the numbers, give each interested agency at least one seat, and depending on agency size and interest, provide additional seats if available. Send an email notifying each HR representative of the number of seats allotted to his/her Agency. Notify agencies allotted fewer seats than the number of participants on their interest lists to submit a final participant list which is due four weeks prior to the training date. Hosting Member
4 weeks prior to the training date Send out registration confirmation email notices to the participants and copy their HR representatives. Include the session flyer and training location directions and map. Advise participants to notify you immediately if they no longer plan to attend the training so seats can be offered to other interested agencies. Hosting Member
4 weeks prior to the training date Order breakfast, lunch or both depending on the length of the session. Suggested food cost guidelines are $7.00 for breakfast and $15.00 for breakfast and lunch. Submit copies of your food invoices to Sandra Moniz at the City of Redwood City for reimbursement. See sample invoice template. Hosting Member
3 weeks prior to the training date Reserve any needed equipment within your Agency (e.g., laptop, projector, flip chart, etc.). Hosting Member
1 – 2 weeks prior to the training date Develop the final participant list, sign-in sheet (include the participant’s name and agency). Contact the instructor to confirm the room set up and discuss any final arrangements, reminders or pre-work for the training. Copy/prepare instructor materials. Hosting Member
1 week prior to the training date Send an email to all participants and copy their HR representatives reminding the participants of the upcoming training session Hosting Member
Day of the training (one hour prior to the start) Coordinate room set up and post directional signs as needed. Set out the sign-in sheet and a few pens for participants to sign in. Distribute the session materials and evaluation forms prior to the start of the session. Greet the instructor and participants. Hosting Member
Day of the training (conclusion) Collect the sign-in sheet and evaluation forms and discuss how the session went with the instructor. Hosting Member
Day of the training (conclusion) Remind the instructor to submit his/her invoice to the Consortium’s Fiscal Agent, the City of Redwood City, Attention: Samuel Ticas. Notify the Fiscal Agent of any “no shows” or “late cancellations” following the session so the Fiscal Agent can bill agencies for the appropriate fees. Hosting Member
After the training date Retain the roster and evaluations. Compile and provide session data for the workforce report. Access the Attendance Data and Evaluation Data template and submit completed tables to Sam Ticas at sticas@smcgov.org  or sticas@redwoodcity.org. Hosting Member

Branding and Marketing

The Consortium designed the logo for its branding and marketing. All member agencies have agreed to place the logo and Consortium brochures, materials, and current training information on their Agency’s website landing/welcome page.

The redesign of your landing page identifies and unites all members to the opportunities the Consortium provides.

Additionally, this logo is used on all marketing and communications such as session flyers, brochures, Consortium stationary, etc.

Logo

How to Access the Consortium’s Online Training

We appreciate your assistance in passing the online training opportunities to your City Training Coordinators and employees!

View the Consortium’s online training titles and course descriptions.

If you have employees interested in taking any of the Consortium’s online sessions, please have your Training Coordinator contact Rose San Juan at (650) 363-4733 or e-mail Rose at rsanjuan@smcgov.org so she can proxy enroll your employees into these online training sessions.

Please know the minimum training system requirements for all online training are listed on the course listing found on the link above.

View the sample employee notification which your employee(s) will receive once enrolled in an online course. Your designated Training Coordinator will be copied on all employee notifications.

Employee feedback regarding the online courses is very important in helping the Consortium to learn more about your employees’ training needs and interests. We would appreciate your assistance in encouraging your employees to complete the online evaluations which are made available following the online session.

Contact Information

Agency Contact Name Contact email Contact Title
City of Belmont Corazon Dino (*) cdino@belmont.gov Human Resources Director
City of Belmont Laura Kirby lkirby@belmont.gov Management Analyst
City of Brisbane Parita Patel ppatel@ci.brisbane.ca.us HR Technician
City of Brisbane Carla Solis csolis@brisbaneca.org Office Assistant
City of Burlingame Sonya Morrison SMorrison@burlingame.org Human Resources Director
City of Burlingame Christopher Manuel (t) cmanuel@burlingame.org Human Resources Analyst II
City of Burlingame Stephanie Pang spang@burlingame.org HR Technician
City of Daly City Natalie Sakkal nsakkal@dalycity.org Human Resources Director
City of Daly City Karen Fong hr@dalycity.org Human Resources Analyst
City of Daly City Bonnie Woo (t) bwoo@dalycity.org Senior Management Analyst
City of East Palo Alto Sean Charpentier scharpentier@cityofepa.org City Manager
City of East Palo Alto Irene P. Camarena (t) icamarena@cityofepa.org Human Resources Manager
City of East Palo Alto Irma Martinez (t) imartinez@cityofepa.org Human Resources Assistant
City of Foster City Maria Saguisag – Sid msaguisag-sid@fostercity.org Human Resources Director
City of Foster City John Castanha jcastanha@fostercity.org Senior Human Resources Analyst
City of Foster City David Liu dliu@fostercity.org Human Resources Analyst
City of Half Moon Bay Sara Wiliams swilliams@hmbcity.com Executive Assistant to the City Manager
City of Half Moon Bay Carolyn Butler cbutler@hmbcity.com Administrative Assistant
City of Half Moon Bay Corie Stocker cstocker@hmbcity.com Management Analyst
Highlands Recreation District Jeff Schwartz (t) jeffs@highlandsrec.ca.gov Recreation Supervisor
Town of Hillsborough/ Central County Fire Kristin Armbruster karmbruster@hillsborough.net HR Manager
Town of Colma Pak Lin pak.lin@colma.ca.gov Administrative Services Director
Town of Colma Letty Juarez letty.juarez@colma.ca.gov Interim Human Resources Manager
City of Menlo Park Lenka Diaz lddiaz@menlopark.org Administrative Services Director
City of Menlo Park Veronica Wortham (t) vwortham@menlopark.org Management Analyst II
City of Menlo Park Barbara Tong bytong@menlopark.org HR Assistant
City of Pacifica Lia Maksoud maksoudl@ci.pacifica.ca.us HR Manager
City of Pacifica Gioia Perez perezg@ci.pacifica.ca.us HR Analyst
Peninsula Clean Energy Andy Stern astern@peninsulacleanenergy.com Chief Financial Officer
City of Redwood City Melissa Stevenson Diaz mdiaz@redwoodcity.org City Manager
City of Redwood City Darryel Mickens (*) dmickens@redwoodcity.org Senior HR Analyst
City of Redwood City Sandra Moniz (t) smoniz@redwoodcity.org HR Technician
City of Redwood City Samuel Ticas sticas@redwoodcity.org Office Assistant II
City of Redwood City Jane Yang (t) jyang@redwoodcity.org HR Analyst
City of San Carlos Rebecca Mendenhall rmendenhall@cityofsancarlos.org Administrative Services Director
City of San Carlos Angie Rodriguez (t) arodriguez@cityofsancarlos.org Human Resources Manager
City of San Bruno Monica Walker MWalker@sanbruno.ca.gov HR Manager
City of San Bruno Lucia Marquez (t) lmarquez@sanbruno.ca.gov HR Assistant
City of San Mateo Teresa Abrahamsohn (*) tabrahamsohn@cityofsanmateo.org Senior HR Analyst
City of San Mateo Lucha Arellano (t) larellano@cityofsanmateo.org HR Technician
County of San Mateo Gabe Aponte (t) gaponte@smcgov.org Management Analyst
County of San Mateo Samuel Ticas (t) sticas@smcgov.org Office Assistant II
County of San Mateo Debbie Kong (t) dkong@smcgov.org Human Resources Technician
County of San Mateo Rosemarie San Juan(t) rsanjuan@smcgov.org Human Resources Technician
San Mateo Transit District Robert J. Greenleaf greenleafr@samtrans.com Manager, Organizational Development and Talent Management
San Mateo Transit District Julie Herron HerronJ@samtrans.com HR Assistant
City of South San Francisco Mich Mercado mich.mercado@ssf.net Human Resources Manager
City of South San Francisco Leah Lockhart leah.lockhart@ssf.net Human Resources Director
Town of Woodside Cindy Safe csafe@woodsidetown.org Administrative Service Manager
Administrative Contacts
Billing / Payments Sandra Moniz smoniz@redwoodcity.org HR Technician

Updated 03/05/18

* Working Committee Member
(t) Alternate Contact – use for training announcements

Consortium Academies

 

Public Sector Leadership Academy (PSLA)

Brochure

The Academy was designed to give public sector management employees the opportunity to hear the newest and most innovative concepts and practices from top leaders in our community.

Participants will have the opportunity to hear and learn the dynamics and context of leading and managing in the public sector in order to be more strategic and effective in the development and implementation of quality public policy. Speakers for the Academy are current and retired local City and County Managers.

This Academy offering is targeted to local city and county management employees interested in leading in the public sector.

Public Sector Leadership Academy (PSLA) Part II

Starting in 2017, the Consortium offers a a  tool kit/resource to those agencies with recent  graduates to support their employees  in practicing and applying the skills they learned at the  Consortium’s PSLA.

The Consortium’s November 2017   annual meeting  presented information on the various features of  this tool kit/resource. Please see the links below to learn more about  these practices/methods. The tool kit outlines a plan for agencies to  provide opportunities  for  PSLA graduates to gain more hands on (transfer of learning) experiences.

Public Sector Leadership Academy Part II Tool Kit

Public Sector Leadership Academy Part II Tool Kit PowerPoint

Public Sector Supervisory Academy

Brochure

This four-month program was designed for public sector employees seeking to develop their leadership skills and  essential core competencies for supervisors. Led by experienced public sector leaders and management development experts, each session is designed to incorporate interactive exercises and real-world case studies to apply fundamental concepts of supervision.

The Academy is designed for both new and experienced first-line supervisors.

Public Sector Lead Worker Academy

PSLWA Spring 2016

Brochure

This academy is designed to introduce Lead Workers and future Lead Workers to the core responsibilities essential for working in a lead role.

The Academy is designed for current and future Lead Workers.

 

 

 

 

For more information watch your email for announcements.

Preventing Sexual Harassment

An Online Training Course: PREVENTING SEXUAL HARASSMENT

 Target Audience: Supervisors and Managers

Program Description

This online program complies with AB 1825 and AB 2053 which mandates two hours of preventing sexual harassment and anti-bullying training for managers and supervisors every two years.  This course provides information and guidance regarding federal and state laws aimed at preventing and correcting sexual and other forms of harassment, teaches employees to recognize the kind of conduct that may lead to potential harassment, and provides practical workplace scenarios that assist in preventing harassment in the workplace.

Cost: $7.70 per person for Consortium Members

How to Enroll

Each member agency will contact one of the following resources to place orders for their required number of courses and enter into a contract:

MEETS AB 1825 REQUIREMENTS

Please contact emTRAIN directly to coordinate training.